Sample transcript
See exactly what you'll get back
A Landmark research transcript before you send us a file: speaker labels, timestamps, your choice of verbatim style, de-identification included free. Then test us on one short recording — no minimums, no hidden fees, from $1.99 per audio minute.
What a Landmark transcript looks like
Clean verbatim with the speaker-identification and timestamp add-ons, de-identified. This is how the Word and PDF versions read; the .txt and .srt versions carry the same content in their own layout.
[00:04:12]Interviewer:Can you walk me through what happens after an interview ends?
[00:04:17]Interviewee:I upload the recording the same day, and then it’s out of my hands until the transcript comes back. My colleague [NAME] at [UNIVERSITY] does the first pass of coding.
[00:04:31]Interviewer:And where does the coding happen?
[00:04:33]Interviewee:In NVivo, mostly. We keep the timestamps on so we can jump back to the audio when a passage is [inaudible 00:04:38] — when we can’t tell if someone is being sarcastic. [laughs]
[End of Audio]
Clean verbatim most common
I upload the recording the same day, and then it’s out of my hands until the transcript comes back.
Fillers, false starts, and repetitions removed. Meaning and wording preserved. Best for thematic analysis and reporting.
Full verbatim
So I— um, I upload the recording the same day, usually, and then it’s— it’s out of my hands until the transcript comes back, you know.
Every utterance kept — “um”, self-corrections, [laughs], [pause]. For discourse, conversation, and linguistic analysis.
What you can order with every transcript
Speaker identification (add-on)
Every turn labeled — Interviewer/Interviewee by default, or the names and roles you specify. An optional add-on priced with your quote; focus groups and 3+ speakers are handled under the Plus rate.
Timestamps (add-on)
On every speaker change or at fixed intervals you choose (every 30 seconds, every minute), so you can jump back to the recording while coding. An optional add-on priced with your quote.
Clean or full verbatim
Clean verbatim removes fillers and false starts for readability; full verbatim keeps every “um”, repetition, and non-verbal cue for discourse and conversation analysis.
De-identification included
HIPAA Safe Harbor de-identification is included free with transcription — names, places, dates, and other identifiers replaced with consistent placeholders.
Formats that import cleanly
Word (.docx), PDF, plain text (.txt), or SRT subtitles. Word and text files import directly into NVivo, ATLAS.ti, Dedoose, and MAXQDA.
Notation you can trust
[inaudible 00:04:38] marks exactly where and how long; [crosstalk] and [laughs] are noted; nothing is guessed. Standard turnaround is 3–5 business days; rush is available for an additional charge.
Rates, turnaround, and what affects them: transcription rates · de-identification · file formats · security & confidentiality
Test us on your own recording
The best sample is your own audio. Send one short file and judge the result on your participants, your accents, your room acoustics.
- 1
Open a free account
Institutional email, no credit card, no agreement required. Your login arrives by email.
- 2
Upload a short recording
Any common audio or video format, including Zoom and Teams recordings, through the encrypted platform. There is no minimum length.
- 3
Get your transcript back
In the format and verbatim style you chose, in 3–5 business days. You pay only for the minutes you sent — from $1.99 per audio minute for one-on-one interviews, from $2.69 for focus groups.
Files move through an encrypted platform with restricted access; staff hold current human-subjects protection and HIPAA training; NDAs and BAAs are available (we have agreements in place with many universities). Details on security & confidentiality.
Open your free account
By submitting, you agree to our terms and privacy policy.
Some of the studies we've been a part of
Peer-reviewed studies name Landmark in their methods sections — in the researchers' own words.
“Responses were audio recorded and transcribed verbatim using a secure, HIPAA-compliant transcription service (Landmark Associates, Phoenix, AZ).”
— Journal of Racial and Ethnic Health Disparities, 2024
“Interview recordings were transcribed in Spanish and translated into English by a professional service (Landmark Associates, Inc).”
— Alzheimer's & Dementia: Translational Research & Clinical Interventions, 2026
“The interviews were video and audio recorded and transcribed verbatim by a third-party transcription service (Landmark Associates Inc.)”
— Journal of the American Heart Association, 2023
Questions before you send a file
- Is there a minimum order?
- No. There are no minimums and no hidden fees — you can send a single short recording to evaluate the work. You pay only for the audio minutes you submit, starting at $1.99 per audio minute for one-on-one interviews.
- What does a Landmark transcript include?
- Your choice of clean or full verbatim, HIPAA Safe Harbor de-identification included free with transcription, and two optional add-ons priced with your quote: speaker identification on every turn, and timestamps (on every speaker change or at fixed intervals you choose). Transcripts are delivered as Word (.docx), PDF, plain text (.txt), or SRT subtitle files.
- How long does a test file take?
- Standard turnaround is 3–5 business days depending on volume. Rush delivery in 24–48 hours is available for an additional charge — request a quote with your deadline and we confirm turnaround before you commit.
- Do I need a signed agreement before sending a file?
- A free account requires no agreement and no credit card. If your protocol or IRB requires it, we sign NDAs and Business Associate Agreements — we have agreements in place with many universities — and can provide IRB-ready security documentation on request.
- Can I import the transcript into my analysis software?
- Yes. Word and plain-text transcripts import directly into NVivo, ATLAS.ti, Dedoose, and MAXQDA, and timestamps let you jump back to the recording during coding.